Construction Administrative Assistant

If you meet all the qualifications and are interested, please send your cover letter and resume to hr@meridianco.com.

10 S. Grant St.
Spokane, WA 99202
Phone 509.443.0252 ext. 200
Fax 509.443.1875

Company Mission

At Meridian, we build success for our clients. The way we build success is through a commitment to providing value and earning trust. Meridian Construction and Development, Inc. is a regional and national contractor.

Salary and Benefits

Pay range is $18-25 an hour DOE.

100% company paid medical and dental for employee

  • 401k with company match

  • Continuing education and training

  • Vacation and sick leave

  • Mobile phone

  • Advancement opportunities

  • Paid holidays and jury duty

  • Performance bonus

  • Typical office hours are 7am-5pm, Monday-Thursday; 7am -12pm Fridays

Job Description

The Construction Administrative Assistant works closely with Project Managers and Estimators and performs administrative duties that are both technical and clerical to ensure that projects and estimates run smoothly.

Job Responsibilities

  • Prepare and maintain project files on server and Procore. 

  • Contract administration – review and process all subcontracts, purchase order agreements, prime contracts, and change orders.  Gather and file all contract documents (insurances, W9s, reseller permit, etc.)

  • Manage prevailing wage intents & affidavits and certified payroll reporting as required.

  • Assist with preparing/tracking/distributing submittals, transmittals, RFIs, and closeout documents.

  • Document control & management – plans, specifications, ASIs, reports, permits, photos, etc.

  • Assist with bidding & estimating by preparing server folder, bid document distribution, subcontractor tracking, ordering bid bonds, order plans, assist with phone calls, maintain bid lists, and preparing bid forms.

  • Assist with proposal documents and presentations.

  • Prepare travel arrangements for field and office staff as required.

  • Procore management – maintains SOPs and offers assistance and training for subcontractors, field staff, and office staff.

  • Cross-training in A/P, A/R, and general office management.

  • Ideal Candidate Traits
    Excellent communication skills: verbal, written, and interpersonal (tact, diplomacy, influence, etc.).

  • Self-motivated with the ability to perform duties independently.

  • Strong administrative skills with high attention to detail.

  • Ability to multitask and manage time effectively.

  • Highly organized.

  • Professional demeanor.

Qualifications

  • Minimum 2 years in an administrative role.  Construction experience is preferred.

  • Proficiency in Microsoft Office (Word, Excel) and Bluebeam.  Familiarity with Procore is preferred.

  • Pass a Pre-Employment Drug Test.

  • Ability to become a Notary Public.